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Introduction

Risk Assessment is the basis for successful safety and health management, and the key to reducing work-related accidents and occupational diseases. If it is implemented well, it can improve workplace safety and health - and business performance in general.

Worker's safety and health is protected in Europe by an approach based on assessing and managing risk. Employers have a general duty to ensure the safety and health of workers in every aspect related to work and to carry out a risk assessment. Every company must therefore conduct a risk assessment and draw up an action plan. In order to carry out effective workplace risk assessment, all those involved require a clear understanding of:

  • the legal context and concepts
  • the process used to assess the risks
  • the role to be played by the main actors involved in the process

Workers and/or their representatives have the right to be consulted on arrangements to carry out and participate in the risk assessment.

More information on risk assessment and about the participation of workers and/or their representatives in the risk assessment process.

Registration

Is this your first visit? Follow these simple steps to get started:

  1. Click on "Register"
  2. Enter an e-mail address and a password
  3. Read and accept the privacy policy

If you have registered already, this is how you enter your account

  1. Insert your e-mail address and a password
  2. Sign in
  3. Start a new risk assessment by giving it a title (for example Yourcompany 2010-07-03) or enter one of your former risk assessments. All your risk assessments are saved for future reference unless you choose to delete them.

Carrying out your risk assessment

Carrying out a risk assessment is not something you can necessarily do in one go, you will be able to stop whenever you want. Make sure you save your progress and you will be able to continue from that point the next time you sign in.

Once you have signed in you will see a list of your former risk assessments ordered by date.

Functions (buttons) in the top right hand corner:

  • Register: open an account in OiRA
  • Login: access to your account in OiRA

Once you have logged in:

Function button in the top right hand corner:

  • My account (email address): allows you to change password, change email address, delete account and logout

Function button in the top left hand corner:

  • My sessions: allows you to delete the session, to rename the session and start a new session

Main vertical bar:

It shows the different steps you have to go through to carry out a complete risk assessment.

  1. Preparation
  2. Identification + Evaluation
  3. Action plan
  4. Report
  • Check your progress: shows your progress on the completion of the risk assessment
  • Help: opens the manual you are reading now

1. Preparation

In this step, depending on the structure of the tool you may be asked to:

  • select or skip situation(s) relevant or not based on whether they are relevant to your business activity. Tick the box(es) if appropriate
  • list multiple business units, or branches, or stores, etc. The related risks will be repeated for each name you have entered.

The preparation step is very important as it accurately defines the type of business and the related risks your company deals with.

2. Identification

In this step you will identify hazards and problems in your company.

On the first page you have the option to download and print the list of hazards or problems included in the tool. This enables you to consult with your employees and/or distribute the printed list to them so that they can participate in the hazard or problem identification (and subsequent risk evaluation).

Click on “Start Risk Identification" to begin identifying the hazards specific to your organisation.

On the left of the page you will see all of the topics and subtopics included in the tool. After answering a hazard statement, a coloured symbol will appear in this left hand menu to indicate whether you have answered positively (green check), negatively (red cross) or whether you have decided to skip it and answer later (yellow question mark).

3. Evaluation

In this step (included in the previous step – identification) you evaluate the risks arising from the hazards/problems spotted in the Identification step and assess how serious these risks are.For each risk, and depending on the evaluation method provided, you will have to:

  • decide on its priority: high, medium or low

OR

  • set the variables (the frequency, the severity and the probability) for the system to automatically calculate the priority of the risk according to your setting.

OR

  • just click on "save and continue" (when the risk evaluation has been automatically done by the tool. You will be able to change the priority for this risk – if you consider it necessary – in the action plan).

This result will be displayed in the Action plan step.

Priority risks set by the sector:

Some risks are so important and have such serious consequences that they won't have to be evaluated by you. You will have to tackle them in the action plan step.

4. Action Plan

In this step you decide the measures you can implement to eliminate or reduce the identified risks.

You can insert your own measures and/or select measures suggested by the system. You can further modify the proposed measures.

For each measure complete:

  • The general approach (to eliminate or reduce the risk)
  • The specific action(s) required to implement this approach
  • The level of expertise and/or requirements needed
  • The person responsible: the person in charge of the implementation.
  • The budget: the costs that will have to be incurred.
  • The start and end date.

5. Report

In this step you can save the report and the action plan to your computer in order to modify them and print them. You can also download the risks overview and the measures overview. These documents have been developed to help you manage the risks at your workplace and to pass information to the people concerned.

Keep an updated printed version of your risk assessment available.

What happens next?

You will start to implement your Action plan.

Review the risk assessment regularly - especially if there are any changes in your company. For example, when you buy a new machine, before and after reconstruction, etc. You do not need to start the risk assessment from scratch every time, but only to update the information in the last version.

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